Administrative Assistant

Wisconsin Kenworth is looking for a talented individual to take on the Administrative Assistant position at our Madison area location! This position is ideal for those who enjoy working in a busy, professional environment. Excellent benefits offered. CSM values their employees and strives to offer opportunities for professional growth.

Responsibilities:

• Provide staff support to sales department and Branch Manager
• Support sales department through the preparation and processing of truck sales, delivery documents and scheduling
• Monitor and track truck inventory
• Assist accounting department with cash receipts and deposits, and customer payment history and trends
• Provide back up support for other administrative staff responsibilities

Primary Duties:

• Maintain new and used truck inventory records
• Assist with marketing media efforts
• Coordinate inventory moves with shuttle drivers
• Arrange for truck detailing
• Answering a multi-line telephone, directing calls, and taking messages as required
• Greeting customers and handling their questions and concerns quickly and professionally
• Accepting customer payments and ensuring transactions and properly document
• Processing incoming and outgoing mail
• Process payable invoices to facilitate posting by accounting department
• Prepares and drafts delivery documents needed to support sales staff
• Other duties as assigned

Qualifications:

• High School Diploma required; Associate’s degree preferred
• At least 2 years of office related experience preferred
• Experience answering phones, addressing customer concerns and MS office (Excel and Word)
• Strong organizational skills, detailed and accurate ability to prioritize
• Excellent written, verbal, and customer communication skills
• Ability to handle several tasks simultaneously
• Strong ability to use discretion and sound judgement