• Administrative/Support
  • Madison, WI

Website CSM Companies, Inc

CSM Companies, Inc, located in Madison, WI, is seeking a talented individual for our Executive Assistant position. This position is ideal for an individual with administrative experience, a resourceful self-starter, have excellent attention to detail, and strong communication skills.  CSM values their employees and strives to offer opportunities for professional growth.

Responsibilities:

  • Assisting the executives, primarily the Chief Executive Officer, of the company
  • Responsible for coordinating and booking all travel arrangements for internal and external parties
  • Maintaining various calendars, scheduling meetings, preparing agendas and activities
  • Answer multi-line telephone and give information to callers, take messages, and transfer calls
  • Ordering and maintaining proper inventory of office supplies and office furniture

Primary Duties:

  • Routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files
  • Greet customers and guests, handle their questions and concerns quickly, efficiently and professionally
  • Plans, supervise, and coordinate all meetings and catered functions
  • Making copies of correspondence and other materials
  • Prepare and send out routine messages and schedules
  • Operating various office equipment and systems such as copiers, fax and postage machine, labeling software, and others
  • Prepare, send out, and distribute daily mail
  • Assist the marketing and accounting departments, including entering driver payroll sheets
  • All other duties as assigned

Qualifications:

  • High School Diploma required; Associate’s or Bachelor’s Degree preferred
  • 3 – 5 years of administrative assistant experience, preferably executive level
  • Proficiency with Microsoft Word, Excel, PowerPoint, and Internet; ability to create and maintain databases and complex spreadsheets.
  • Must be a resourceful self-starter who can work independently and work on multiple projects at once with the ability to handle interruptions well
  • Must have absolute integrity, sound judgment, and an ability to maintain a high degree of confidentiality
  • Must be highly analytical and accurate with excellent attention to detail
  • Must have good organizational and time management skills, as well as, have the ability to meet deadlines with appropriate attention to detail in a fast paced, highly dynamic environment
  • Strong oral and written communication skills; must be comfortable speaking in front of groups
  • Must have a strong customer focus and demonstrate the ability to build relationships internally and externally with a focus on meeting or exceeding service expectations
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